Privacy Policy
# Privacy Policy
**Global Maritime Services (GMS)**
**Last updated: September 30, 2026**
## 1. Introduction
Global Maritime Services (“GMS”, “we”, “us”, or “our”) respects your privacy and is committed to protecting your personal data.
This Privacy Policy explains how we collect, use, store, share, and protect personal information when you visit **https://gm-services.com.ua**, contact us, apply for a maritime position, or use our recruitment services.
We process personal data in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR) where applicable and the relevant data protection legislation of Ukraine.
## 2. Who We Are
Global Maritime Services provides maritime recruitment and crew management services, connecting qualified seafarers with potential employment opportunities.
**Data Controller:** [Full registered legal name of the company]
**Registered Address:** [Full registered business address]
**Website:** https://gm-services.com.ua
**Email for privacy inquiries:** info@gm-services.com.ua
For questions regarding your personal information or to exercise your data protection rights, please contact us using the email address above.
**Please do not send CVs or employment applications to this email address.** Use the designated application form or recruitment platform instead.
## 3. Personal Data We Collect
Depending on how you interact with us, we may collect the following categories of personal information.
### 3.1. Information provided by job applicants
When you apply for a maritime position, you may provide:
- Full name and contact details.
- Nationality and country of residence.
- Professional qualifications and maritime experience.
- Preferred positions and vessel types.
- Employment history and sea service records.
- Maritime certificates, licences, and training records.
- Curriculum vitae (CV) and other documents submitted with your application.
- Availability for employment and other recruitment-related information.
We may request additional information when necessary for a particular vacancy, subject to applicable law.
### 3.2. Information provided through contact forms
When you contact GMS through our website, we may collect your name, company name, email address, telephone number, and the contents of your message.
### 3.3. Technical information
When you browse our website, our hosting systems may automatically process limited technical information, such as:
- IP address.
- Browser type and operating system.
- Date and time of access.
- Pages requested.
- Technical logs required for website security and troubleshooting.
### 3.4. Sensitive personal data
Certain recruitment processes may require information subject to additional legal protections, such as medical fitness information or identification documents.
We request and process such information only when necessary for a legitimate recruitment or legal purpose and when an appropriate lawful basis and any required additional safeguards apply.
Please do not submit sensitive information unless it has been specifically requested through an appropriate channel.
## 4. How We Use Your Personal Data
We may process your information to:
1. Review applications for maritime employment.
2. Assess qualifications and suitability for available positions.
3. Contact candidates regarding vacancies and recruitment processes.
4. Communicate with shipowners, vessel operators, and other prospective employers regarding suitable candidates.
5. Verify professional information where necessary and legally permitted.
6. Respond to business inquiries and provide information about our services.
7. Maintain the security, functionality, and reliability of our website.
8. Comply with applicable legal and regulatory obligations.
9. Establish, exercise, or defend legal claims where necessary.
We do not sell candidates’ personal data.
## 5. Legal Bases for Processing
Where GDPR applies, we rely on one or more of the following legal bases, depending on the circumstances:
**Steps prior to entering into a contract:** Processing an application and taking steps requested by a candidate in connection with potential employment.
**Legitimate interests:** Managing recruitment operations, responding to inquiries, maintaining business relationships, and protecting our systems, where these interests are not overridden by individuals’ rights.
**Legal obligations:** Complying with applicable employment, maritime, accounting, or other legal requirements.
**Consent:** Where required, including for certain optional processing activities or retaining an application for consideration for future opportunities.
Where special categories of personal data are processed, we also require an applicable additional legal condition.
You may withdraw consent at any time where consent is the legal basis for processing. Withdrawal does not affect processing that was lawful before withdrawal.
## 6. Sharing Information With Employers and Partners
To provide recruitment services, GMS may disclose relevant candidate information to:
- Shipowners and shipping companies.
- Vessel operators and crew management companies.
- Prospective employers and their authorised recruitment representatives.
- Professional verification providers, where appropriate.
- IT, hosting, and other service providers acting on our instructions.
- Regulatory authorities where disclosure is required by law.
We share only the information reasonably necessary for the relevant purpose and apply appropriate contractual, organisational, or legal safeguards.
A prospective employer receiving your information may act as a separate data controller and may provide its own privacy information.
## 7. International Data Transfers
Maritime recruitment is international by nature. Candidates’ personal information may need to be shared with prospective employers or service providers located outside their country of residence, including outside the European Economic Area.
Where GDPR or other applicable laws impose requirements on international transfers, we use an appropriate legal transfer mechanism and any necessary supplementary safeguards.
Depending on the destination and circumstances, these safeguards may include adequacy decisions, standard contractual clauses, or another lawful mechanism.
You may contact us for further information about safeguards applicable to transfers of your personal data.
## 8. Candidate Applications Through External Platforms
Our website may provide more than one way to apply for a position, including an application form operated by GMS and a link to an external recruitment platform.
If you follow a link to an external platform, your information may be processed under that platform’s own privacy policy.
We encourage you to review the privacy information presented by the external service before submitting personal documents.
Where an external provider processes information on behalf of GMS, the applicable data protection responsibilities depend on the provider’s actual role and our contractual arrangements.
## 9. Data Retention
We retain personal data only for as long as reasonably necessary for the purposes described in this Privacy Policy, including any applicable legal, regulatory, or dispute-resolution requirements.
Our retention periods depend on the category of information:
| Data category | Retention period |
|---|---|
| Candidate applications and CVs | [Insert the actual candidate retention period and how it is calculated] |
| Business inquiries | [Insert the actual retention period] |
| Website security logs | [Insert the actual retention period] |
| Information subject to legal obligations | For the period required by applicable law |
Where we rely on consent to retain a candidate’s details for future opportunities, the candidate may withdraw that consent.
At the end of the applicable retention period, we delete or anonymise personal data unless continued retention is legally required or otherwise justified.
## 10. Data Security
We implement appropriate technical and organisational measures designed to protect personal data against unauthorised access, accidental loss, alteration, disclosure, or destruction.
These measures may include access restrictions, secure transmission, system maintenance, and controls on access to recruitment documents.
However, no method of electronic transmission or storage can be guaranteed to be completely secure.
If you believe your personal data has been compromised, please contact us.
## 11. Your Data Protection Rights
Depending on the laws applicable to your circumstances, you may have the right to:
- Request access to your personal data.
- Request correction of inaccurate or incomplete information.
- Request deletion of your personal data.
- Request restriction of certain processing activities.
- Object to processing based on legitimate interests.
- Request portability of certain information.
- Withdraw consent where processing is based on consent.
- Lodge a complaint with an applicable data protection supervisory authority.
To submit a request, contact **info@gm-services.com.ua** with the subject line **“Personal Data Request.”**
Please identify the nature of your request. Do not attach unnecessary identification documents or CVs to your initial email. We may request reasonable information to verify your identity before fulfilling a request.
We will respond within the timeframe required by applicable law.
## 12. Cookies and Similar Technologies
Our website may use essential cookies or similar technologies necessary for functionality, security, and session management.
If we introduce optional analytics, advertising, or other non-essential tracking technologies, we will provide the information and consent controls required by applicable law before using them.
You can also manage cookies through your browser settings. Disabling essential cookies may affect certain website functions.
## 13. Third-Party Websites
Our website may contain links to websites operated by employers, recruitment partners, social media services, or other third parties.
We are not responsible for the privacy practices of independent third-party websites. Please review their privacy policies before providing personal information.
## 14. Children's Privacy
Our recruitment services are intended for individuals who meet the applicable minimum age and eligibility requirements for maritime employment.
We do not knowingly collect personal information from children who are not legally eligible to use our recruitment services.
If you believe such information has been submitted, please contact us so that we can review the situation and take appropriate action.
## 15. Changes to This Privacy Policy
We may update this Privacy Policy to reflect changes in our services, data processing activities, technologies, or applicable legal requirements.
The latest version will be published on this page with an updated revision date.
Where required by law, we will provide additional notice of material changes.
## 16. Contact Us
If you have any questions about this Privacy Policy or how Global Maritime Services processes personal data, please contact:
**Global Maritime Services (GMS)**
**Website:** https://gm-services.com.ua
**Email:** info@gm-services.com.ua
**Registered Address:** [Full registered business address]
**Privacy inquiries only:** Please do not send CVs or new job applications by email. Use the application options provided on our website.